Being great and most productive at work is not directly proportional to sitting in the same spot for long hours, contrary to what many people think and exercise.
The most prolific people follow these golden rules:
We like checking our phone time-to-time, either to check messages, emails, social media, news and sometimes just out of sheer habit. But did you know, apart from making you look distracted to your boss (and attracting unwanted vigilance from your boss), frequently checking your phone can actually divert your attention and affect your creativity?
Try to keep your phone away from your sight, and check it only periodically, if you need to, for personal interactions. It’s best to spend time intensively on one task for minimum errors and maximum accuracy, instead of checking your newsfeed every 15 minutes.
Overworking yourself and not taking breaks not only burdens you but also decreases your creativity. Strategically take breaks, periodically. Work on a project, take a break from it for some time, go for a walk, have coffee breaks, or better, take a nap. Give time to your mind to cool down and relax, so when you resume, you are more active and attentive.
Also, it’s always great to take a few days off. Go out, feed your inner self so that you can return to work with new energy and a healthier mind. Working day-in and day-out, apart from draining you can also take a serious toll on your physical and mental well being.
BE CLEAR ABOUT YOUR ROLE
Understanding your role plays an extremely important part in determining your productivity. Don’t behave and work under a false pretense that you know more than you actually do.
In case you are unsure about your role, consult your supervisor. This way you will make fewer mistakes and will be able to concentrate more on the assigned task. Do not shy away from conferring with your seniors to gain more clarity about the nature of your work and/or project.
If you’re taking up too many tasks at work, chances are you might end up accomplishing none with consummate perfection. In doing so, you might also lose sight of the bigger picture and drive nuts.
The best way is to schedule and work on tasks in order of greatest importance and deadlines. Gradually moving from one task to the next ascertains timely completion of tasks with fewer mistakes, hence making you more efficient and in control of yourself.
After you have completed your project, and think you are ready to submit, wait! Take some time to review it not once, but twice. Take a break from it for a few hours, or even a day or two, to review your work with a fresh mind. Hunting for mistakes or loopholes that might have crept in despite your complete attention, becomes much easier and faster.
It is scientifically proven that taking breaks refreshes your mind and activates those areas of mind which trigger creativity, and it makes you spot even the minutest errors yourself.
LEARN FROM MISTAKES
Being ultraefficient does not mean that you will always be successful or your projects will always be flawless and faultless. Being productive means acknowledging your mistakes and rectifying them. Such people never shy away from owning up their mistakes.
By admitting your mistakes, you pave a path for new and higher learning for yourself- a trait which all the ultraefficient people share.
CREATE A CHECKLIST
Why is it that despite all of us having only twenty-four hours, some of us are more productive than others? What makes some people more forgetful about their tasks than others?
One thing that most productive people do is create a to-do list on a regular basis to stay focused. They understand that the completion of smaller tasks leads to bigger victories. They use the calendar to mark deadlines and other important dates.
PRIORITIZE AND SIMPLIFY
The simplest and the most important rule that most productive people follow is simplifying tasks. They do not continue to take on tasks they know they will not be able to complete. They take the simplest routes to avoid any unnecessary hurdles. They know what roles to accept, they know their performance areas and so, they know when to say NO.
They manage and prioritize their tasks ahead in the day, and schedule them in a way that they are able to accomplish them, without losing their sanity and thereby, staying on top with high EQ (Emotional Quotient).